Apple Notes Core Workflow A — Note Management Automation

Overview

Primary workflow: automate Apple Notes management with batch creation, template-based note generation, folder organization, and content sync from external sources (Markdown files, RSS, calendar events).

Instructions

Step 1: Batch Note Creator from Markdown Files

#!/bin/bash
# scripts/markdown-to-notes.sh — Import Markdown files as Apple Notes

FOLDER_NAME="${1:-Imported}"

for md_file in *.md; do
  [ -f "$md_file" ] || continue
  title=$(head -1 "$md_file" | sed 's/^#\s*//')
  # Convert Markdown to basic HTML
  body=$(cat "$md_file" | sed 's/^# /<h1>/;s/$/<\/h1>/' | sed 's/^## /<h2>/;s/$/<\/h2>/' | sed 's/^- /<li>/;s/$/<\/li>/' | sed 's/^$/<br>/')

  osascript -l JavaScript -e "
    const Notes = Application('Notes');
    const account = Notes.defaultAccount;
    let folder = account.folders().find(f => f.name() === '$FOLDER_NAME');
    if (!folder) {
      folder = Notes.Folder({ name: '$FOLDER_NAME' });
      account.folders.push(folder);
    }
    const note = Notes.Note({ name: '$title', body: \`$body\` });
    folder.notes.push(note);
    'Created: $title';
  "
  echo "Imported: $md_file → $title"
done

Step 2: Note Template Engine (JXA)

// scripts/note-template.js — Run with: osascript -l JavaScript scripts/note-template.js
const Notes = Application('Notes');

const TEMPLATES = {
  meeting: (data) => `
    <h1>${data.title || 'Meeting Notes'}</h1>
    <p><strong>Date:</strong> ${new Date().toLocaleDateString()}</p>
    <p><strong>Attendees:</strong> ${data.attendees || 'TBD'}</p>
    <h2>Agenda</h2><ul><li></li></ul>
    <h2>Action Items</h2><ul><li></li></ul>
    <h2>Notes</h2><p></p>
  `,
  daily: (data) => `
    <h1>Daily Log — ${new Date().toLocaleDateString()}</h1>
    <h2>Tasks</h2><ul><li></li></ul>
    <h2>Accomplishments</h2><ul><li></li></ul>
    <h2>Blockers</h2><ul><li></li></ul>
  `,
  project: (data) => `
    <h1>${data.title || 'Project'}</h1>
    <p><strong>Status:</strong> ${data.status || 'Active'}</p>
    <h2>Overview</h2><p></p>
    <h2>Requirements</h2><ul><li></li></ul>
    <h2>Timeline</h2><ul><li></li></ul>
  `,
};

function createFromTemplate(templateName, data, folderName) {
  const template = TEMPLATES[templateName];
  if (!template) throw new Error(`Unknown template: ${templateName}`);

  const account = Notes.defaultAccount;
  let folder = account.folders().find(f => f.name() === folderName);
  if (!folder) {
    folder = Notes.Folder({ name: folderName });
    account.folders.push(folder);
  }

  const body = template(data);
  const note = Notes.Note({ name: data.title || templateName, body });
  folder.notes.push(note);
  return note.id();
}

// Usage: create meeting notes
createFromTemplate('meeting', {
  title: 'Sprint Planning',
  attendees: 'Team Alpha',
}, 'Meetings');

Step 3: Folder Organization Script

# Organize notes into folders based on naming conventions
osascript -l JavaScript -e '
  const Notes = Application("Notes");
  const account = Notes.defaultAccount;
  const allNotes = account.notes();

  const rules = [
    { pattern: /^Meeting:/i, folder: "Meetings" },
    { pattern: /^Project:/i, folder: "Projects" },
    { pattern: /^Daily/i, folder: "Daily Logs" },
    { pattern: /^TODO/i, folder: "Tasks" },
  ];

  let moved = 0;
  for (const note of allNotes) {
    const name = note.name();
    for (const rule of rules) {
      if (rule.pattern.test(name)) {
        let folder = account.folders().find(f => f.name() === rule.folder);
        if (!folder) {
          folder = Notes.Folder({ name: rule.folder });
          account.folders.push(folder);
        }
        Notes.move(note, { to: folder });
        moved++;
        break;
      }
    }
  }
  `Organized ${moved} notes into folders`;
'

Output

• Batch Markdown file → Apple Notes importer
• Template engine with meeting/daily/project templates
• Rule-based folder organization
• Folder creation on-demand

Error Handling

Error	Cause	Solution
Can't move note	Note is locked	Unlock note in Notes.app first
HTML rendering issues	Invalid HTML tags	Use basic tags: h1, h2, p, ul, li, strong
Slow batch import	iCloud sync throttling	Add 1s delay between note creates
Duplicate notes	Script run twice	Check for existing note by name before creating

Resources

• AppleScript Notes Guide
• JXA Examples

Next Steps

For exporting and converting notes, see apple-notes-core-workflow-b.